Group Evaluation Details

Usually the Evaluation Results provide enough information to help you decide about a group inquiry. For a complete picture of the impact of accepting a group, click View Details to review the Evaluation Details page. The data includes what business the group displaces, the results for each date, and the results by category (Rooms, Ancillary, and Conference & Banquet revenue).

For an overview of all content and features, review the Group Pricing topic.

Multiproperty Evaluation Details

If you run an evaluation for multiple properties, the data for each property is presented for each type of revenue stream, for each group occupancy date (including pre- and post-stay dates) and for displacement by stay date and Forecast Group. Revenue and profit details for the selected stay dates are categorized by Rooms, Ancillary revenue, Conference & Banquet revenue and overall Totals.

Review Details Steps

Click View Details from the Evaluation Results page after you run an evaluation, or follow these steps to view the details of a saved evaluation. For multiproperty evaluations, first open the Property Group view.

Click and then Group Pricing.
Click the Action menu for the saved evaluation that you want to view.
Click Show Details. The Evaluation Details window displays.
Click the Evaluation Results tab.
Click View Details for an arrival date. The Details window opens.

Click the Excel icon to export the results to a spreadsheet.

Data Details

Click the Excel icon to export the results to a spreadsheet.

Rooms

Data	Description
Recommended Rate	The optimal guest room rate, considering both maximizing profits and the probability of the group accepting a specific rate. If you Adjust the Evaluation Results, the system's recommended rate and your changed rate display. What data does the system consider for the Recommended Rate? Room revenue, based on the Ceiling/Floor setup. Ancillary revenue (but not Conference & Banquet revenue). Costs. The Per Room Servicing Costs and any added in the evaluation, like commission. The probability that the group accepts a specific rate, similar to price sensitivity for transient business. Displaced revenue For details, see how G3 RMS calculates the Recommended Rate. Difference between Run-of-House and Room Class evaluations For Run-of-House evaluations you see one Recommended Rate, for Room Class evaluations you see two: The ROH, or Run-of-House, Recommended Rate. It is the total gross room revenue divided by the total rooms. The Recommended Rate for each requested Room Class and the requested room types within the Room Class. The room type values include your Offsets, based on the offset for the group's arrival date. Impact of Price Excluded Room Classes Room Class evaluation: for room types of a Price Excluded Room Class the Recommended Rate equals the fixed price that you defined. Run-of-House evaluation: G3 RMS includes the configured price of Price Excluded Room Classes to determine the Recommended Rate. The more Price Excluded inventory you have, the more it impacts the Recommended Rate.
Gross Revenue	The guest room revenue that G3 RMS expects you to gain for the selected stay dates, before deducting revenue loss due to complimentary rooms, discounted rooms, other concessions and commissions. This value equals the number of total rooms multiplied by the Recommended Rate.
Total Cost	The total cost of concessions, commissions, rebates, complimentary or discounted rooms that you are offering to the group, as entered in the Costs tab of the evaluation. For Room Class evaluations, G3 RMS completes the following calculations: Commissions: G3 RMS applies the specified commission percentage to the rate returned for each room type. Complimentary: G3 RMS calculates the percentage cost as the weighted average of the rates for all specified room types. Discounted: G3 RMS calculates the percentage cost as the weighted average of the rates for all specified room types. Rebates: G3 RMS applies the specified rebate percentage to the rate returned for each specified room type.
Net Revenue	The Gross Revenue minus the Total Cost.
Gross Profit	The guest room profit that G3 RMS expects you to achieve by accepting the group, before considering displaced business. The system subtracts Concessions, Commission, and the configured Per Room Servicing Cost from this value.
Displaced Revenue	The room revenue that G3 RMS expects the group to displace, based on the group information and the current forecast.
Displaced Profit	The room profit that accepting the group will displace, based on Displaced Revenue and the Per Room Servicing Cost that you set up.
Cost of Walk	The number of rooms that exceed the Rooms to Sell Physical Capacity plus Overbooking minus On Books and minus Out of Order. This value is the number of rooms that G3 RMS can sell before the property or room type is sold out., followed by the cost of walking guests for those rooms. If a group exceeds the Rooms to Sell, some guests might need to be relocated, or walked, in order to accommodate the group. Therefore, G3 RMS calculates this cost (using the Cost of Walk setup) and considers it in the calculation of profit and recommended rate. Note that for evaluations by Room Class, the Rooms to Sell applies only to the selected room types (not to property level as for Run-of-House). That means your group rooms might exceed Rooms to Sell, but no forecasted Cost of Walk exists. In this case, other room types in the same Room Class or room types in another Room Class that is on the Upgrade Path have enough available capacity to accept the excess group rooms.
Net Profit	The Gross Profit minus the Displaced Profit and Cost of Walk.
Net Profit %	The Net Profit divided by the Gross Revenue.

Ancillary

Data	Description
Gross Revenue	The revenue gained from the Ancillary Revenue Streams for the selected stay dates.
Net Revenue	The same value as the Gross Revenue, as there are no discounts or commissions that apply to Ancillary Revenue Streams.
Gross Profit	The gross profit from Ancillary Revenue Streams that the property will make by accepting the group, before considering displaced business but after considering the Profit % that is set up for the revenue stream.
Displaced Revenue	The Ancillary Revenue Stream revenue that accepting the group will displace at a property level. If you have not set up Ancillary Assignments by Season, this value is zero.
Displaced Profit	The Ancillary Revenue Stream profit that accepting the group will displace on this arrival date, based on Displaced Revenue and the Profit % set up for Ancillary Revenue Streams.
Net Profit	The Gross Profit minus the Displaced Profit.
Net Profit %	The Net Profit divided by the Gross Revenue.

Conference & Banquet

Data	Description
Gross Revenue	The Conference and Banquet revenue gained for the selected stay dates before deducting revenue loss due to commissions.
Total Cost	The Conference and Banquet commissions that deduct from revenue, as set up in the Conference & Banquet tab of the evaluation.
Net Revenue	The Gross Revenue minus the Commission for Conference and Banquet on this arrival date.
Gross Profit	The gross Conference and Banquet profit that will be made by accepting the group for this arrival date, considering the Profit % that is set up for the revenue stream.
Net Profit	This value equals the Gross Profit, as displaced values do not apply.
Net Profit %	The Net Profit divided by the Gross Revenue.

Total

Data	Description
Gross Revenue	The sum of Rooms, Ancillary and Conference & Banquet gross revenue. This value is the total revenue earned from the group for the selected stay dates, before deducting revenue loss due to costs.
Total Cost	The sum of all Total Cost values.
Net Revenue	The sum of all Net Revenue values.
Gross Profit	The sum of all Gross Profit values.
Displaced Revenue	The sum all of Displaced Revenue values.
Displaced Profit	The sum of all Displaced Profit values.
Net Profit	The sum of all Net Profit values.
Net Profit %	The Net Profit divided by the Gross Revenue.

Profit Bar Charts

Use the bar charts below each revenue stream column for a visual comparison of the Displaced Profit and the Net Profit, to assess the overall profitability of accepting the group for the selected stay dates.

Room Displacement and Occupancy Forecast Details

Column	Description
Date	All occupancy dates impacted by the group stay, including pre- and post-stay dates. Click a date link to view details. See Date Details below.
Day of Stay	The numbered actual days of the group's stay.
Rooms	The number of rooms occupied by the group on each Day of Stay
Displaced Rooms	The number of rooms that G3 RMS expects the group to displace, for the Day of Stay and by Room Class. These values are based on the current demand forecast for the date. The Displaced Rooms value considers the full Room Class inventory, even when running an evaluation only for specified room types. The Pre-Stay value includes all displaced rooms that occur before the group's arrival date, within a default window of 30 days. The Post-Stay value includes displaced rooms that occur after the group's stay, within a default window of 30 days.
Incremental Rooms	The number of rooms used by the group minus the Displaced Rooms. This value indicates the net gain (or loss) in number of rooms that will result if the property accepts the group.
Occupancy Forecast The number of rooms (or percentage of the total number of rooms) that G3 RMS expects the property to achieve for the period. For the calculation, see the Demand and Wash - Overview topic (under Data Details). Without Group	The constrained forecast of the occupancy, which G3 RMS expects the property to achieve if the group is not accepted for the arrival date.
Occupancy Forecast With Group	The constrained forecast of the occupancy, which G3 RMS expects the property to achieve if the group is accepted for the arrival date. The G3 RMS group forecast includes future group business to come, based on the system’s calculations, but the system does not consider previous evaluations.

Date Details

Click the Date link for any group occupancy date to see a graphical view of how the occupancy forecast will change if you accept the group. A window opens that shows occupancy forecast data at the Forecast Group, transient and group business levels.

The bar chart on the left displays the occupancy forecast for each Forecast Group, both with and without the group, for the selected day of stay.
Bar charts on the right show current on books and compare the occupancy forecast for transient and group business, both with and without the group, for the selected day of stay.

Click outside the window to close it.

Package Details

Column	Description
Package Name	The selected package name for single and double occupancy.
Total Delegates	The total number of delegates and for single and double occupancy. Click the single or double value for the number of delegates to see the daily values.
Revenue Groups (Gross Revenue)	The gross revenue (including commission) by revenue stream. For the revenue groups that are included in the package, it's calculated by multiplying the attendee number times the configured value. The value for Guest Room and, with Function Space, for Rental is the system's recommended value from the results.
Per Attendee/ Per Day Price	The recommended package price per attendee and per day.
Revenue	The sum of all the values in the Revenue Groups (Gross Revenue) section.
Profit	The sum of the profit from the Revenue Groups, based on the profit percentages defined in Conference & Banquet.