Function Space Evaluation Details

The optimal guest room rate, considering both maximizing profits and the probability of the group accepting a specific rate. If you Adjust the Evaluation Results, the system's recommended rate and your changed rate display.

What data does the system consider for the Recommended Rate?

• Room revenue
• Ancillary revenue (but not Conference & Banquet revenue)
• Costs. These costs can be those that you specified in the evaluation, like commission, but also the configured Per Room Servicing Cost
• Ceiling/Floor Configuration
• The probability of the group accepting a specific rate. To calculate this probability, G3 RMS models the group's willingness to pay based on actual group business patterns using ADR by market segment and group size, similar to price sensitivity calculations for unqualified demand. For example, a $300 group rate is more profitable than a $250 rate. However, based on its price sensitivity calculations and expected demand for selected dates, G3 RMS may know that a group is more likely to decline at $300 than at the $250 rate. After discounting the $300 by this higher likelihood of a loss, the $250 is recommended as the better option.
• Displaced revenue

Difference between Run-of-House and Room Class evaluations

For a Room Class level evaluation, G3 RMS provides an optimal rate for each requested Room Class and the requested room types within the Room Class. The room type values include the offsets that you configured in Offsets Configuration, based on the offset for the group's arrival date.

The total cost of concessions, commissions, rebates, complimentary or discounted rooms that you are offering to the group, as entered in the Costs tab of the evaluation. For Room Class evaluations, G3 RMS completes the following calculations:

• Commissions: G3 RMS applies the specified commission percentage to the rate returned for each room type.
• Complimentary: G3 RMS calculates the percentage cost as the weighted average of the rates for all specified room types.
• Discounted: G3 RMS calculates the percentage cost as the weighted average of the rates for all specified room types.
• Rebates: G3 RMS applies the specified rebate percentage to the rate returned for each specified room type.

The guest room profit that G3 RMS expects you to achieve by accepting the group, before considering displaced business. The system subtracts Concessions, Commission, and the configured Per Room Servicing Cost from this value.

The room revenue that G3 RMS expects the group to displace, based on the group information and the current forecast.

The number of rooms that exceed the Rooms to Sell Physical Capacity plus Overbooking minus On Books and minus Out of Order. This value is the number of rooms that G3 RMS can sell before the property or room type is sold out., followed by the cost of walking guests for those rooms.

If a group exceeds the Rooms to Sell, some guests might need to be relocated, or walked, in order to accommodate the group. Therefore, G3 RMS calculates this cost (using the Cost of Walk setup) and considers it in the calculation of profit and recommended rate.

Note that for evaluations by Room Class, the Rooms to Sell applies only to the selected room types (not to property level as for Run-of-House). That means your group rooms might exceed Rooms to Sell, but no forecasted Cost of Walk exists. In this case, other room types in the same Room Class or room types in another Room Class that is on the Upgrade Path have enough available capacity to accept the excess group rooms.

The optimal function room rental rate calculated by G3 RMS. This amount is the total for all days and for all the function rooms utilized. It is constrained by your Function Rooms Rate Configuration. In the case of combination rooms, the rate combines values from the MAR of the room's indivisible pieces. In the case of multiple rooms, G3 RMS calculates a weighted average based off the length of usage and the MAR for each function room used.

If you Adjust the Evaluation Results, the system's recommended and your changed rental values display.

All occupancy dates impacted by the group stay, including pre- and post-stay dates.

Click a date link to view details. See Date Details below.

The number of rooms that G3 RMS expects the group to displace, for the Day of Stay and by Room Class. These values are based on the current demand forecast for the date. The Displaced Rooms value considers the full Room Class inventory, even when running an evaluation only for specified room types.

The Pre-Stay value includes all displaced rooms that occur before the group's arrival date, within a default window of 30 days. The Post-Stay value includes displaced rooms that occur after the group's stay, within a default window of 30 days.