Map Component Rooms
After you complete the Select Component Rooms step, use Map Component Rooms to help G3 RMS understand which rooms to deduct from inventory when a component room is sold.
Mapping includes how many of the component rooms exist, what component room type they include, and of how many of those room types are needed for one component room, see the example below.
Note: Before you start this setup, which requires a Component Rooms subscription, review the Overview to understand how they system works with component rooms.
Setup Example
The example below illustrates a basic component room type setup:
| Component Room Type | Capacity | Physical Room Types | Capacity | Quantity in Each Component Room |
|---|---|---|---|---|
| KSUITE | 10 | KING | 20 | 1 |
| DBL | 20 | 1 |
In this example:
- There are a total of 10 rooms available of the component room type KSUITE.
- The component rooms are composed of the physical room types KING and DBL.
- One KING and one DBL room type are combined to build each KSUITE.
- Since each physical room type has a capacity of 20, only half of the KINGs and half of the DBLs are used to build the 10 component rooms.
An incorrect setup could negatively impact the system’s ability to produce the best possible forecasts and decisions. Later changes to fix the configuration may require a costly rebuild of the system.
Setup Steps
- Click
, then Inventory, and then Component Rooms. - Click Next after completing the Select Component Rooms step. The Map Component Rooms step displays.
- Complete the following:
| Column | Description |
|---|---|
| Component room | The component room types that you selected in the first step of Component Rooms setup. |
| Capacity | Enter the number of component rooms that can be created for each component room type. In other words, how many component rooms of this type can you sell? |
| Room types - Total Capacity | Select the physical room types, or component parts, that make up each component room type. The total capacity value for the room types is imported from the PMS. Each component room type must consist of at least two component parts. If a component room becomes part of another component room, set them up in sequence, as shown in the KSUITE and K2SUITE example above. |
| Quantity | Type how many rooms of each physical room type are required to build one component room type. For example, if the component room type KSUITE consists of one KING and one DBL physical room type, then type "1" for both KING and DBL. |
| Action | Click the add icon  to add an additional room type row for the component room type. Add rows for each component room type until all its component parts are set up.Click the remove icon |
to delete a room type row.- Your changes are automatically saved when you click Next. Continue to complete all the steps in Component Rooms setup.
Best Practices
Define Unique Component Room Types
A component room type can't have multiple definitions. For example, KSUITE=KING+DBL, or KSUITE=KINGV+PARLOR, but not both.
Add Component Rooms to Other Component Rooms When Appropriate
A component room that you set up previously can become a part of another component room. Using our setup example, another DBL room type could be added to KSUITE to build another, three-bedroom component room, K2SUITE. The component room types must be set up hierarchically. In this example, KSUITE must be configured first, as shown below:
| Setup Order | Component Room Type | Component Parts | Set Up As |
|---|---|---|---|
| 1 | KSUITE | KING + DBL | KING + DBL |
| 2 | K2SUITE | KING + DBL + DBL | KSUITE + DBL |
Don't Exceed the Capacity of Physical Room Types
You must have a sufficient quantity of physical room types to meet the component room type capacity. In the following example, the setup is not valid because the 15 KSUITE component rooms require a capacity of 30 (2x15) rooms from STD, but only 20 STD rooms exist:
| Component Room | Capacity | Physical Room Types | Capacity | Quantity in Each Component Room |
|---|---|---|---|---|
| KSUITE | 15 | KING | 20 | 1 |
| STD | 20 | 2 |
A single physical room type can be used in multiple component room types, provided the capacity of that physical room type is sufficient to supply both the component room types. For example, KSUITE=KING+DBL, and QSUITE=QUEEN+DBL. Both component room types can use DBL as long as DBL has sufficient capacity.
Set up Out of Order Component Rooms for Shared Capacity
If component rooms share the capacity of a physical room type, or if not all the rooms of a physical room type are used to form component rooms, you must complete the Out of Order Component Rooms setup.
