Booking Details

Steps to Use

1. Hover over the shaded numbers in Trend Analysis > Daily Demand tables to view the day of week.
2. Click the blue numbers to view a detailed Bookings Report on these values.
   The Bookings window appears.
3. View the booking details for this data:

Item	Description
Bookings For:	Summary details for the data that you selected. For example in Daily Demand by Status if the title is 27 Jan 2026, Status: Lost, you are viewing the list of bookings for that date that have a Lost status.
Booking Name	The name of the booking Also called an enquiry. A piece of business that consists of one or more events over one or more days. Can be of any status, for example Prospect, Definite, or Lost/Cxl. event from the Sales and Catering system.
Status	The booking status of Prospect The booking status of an unconfirmed event. You have no verbal or written confirmation, but you might hold space provisionally., Tentative The booking status of an event that the client has verbally confirmed. You have sent them a contract., Definite The booking status of an event for which you have received the signed contract from the client., Cancelled Lost: the client decides not to hold a prospect or tentative event at your venue., Lost Lost: the client decides not to hold a prospect or tentative event at your venue., or Turn Down Also known as denials. It’s the booking status of events for which you decide not to offer availability. This can be because you don't have the space available, or because you believe it is not the right piece of business..
Booked By	The Sales and Catering system The system that you use to manage the bookings for your function rooms. Also known as a diary management, or meetings and events reservation system. Examples include Delphi and Opera. ID/name as designated in the data extract for inclusion, for example, Booking Agent, Catering Manager, Account Manager, or Account Owner.
Start Date	The start date for the booking event.
Event Days	The duration of the event in days.
Booking Type	The purpose of the event, for example, meeting or wedding.
Meeting Class	The defined meeting class for the booking from Pre-select display options in Database > Database Setup. This is property-specific.
Market Segment	The defined market segment for the booking from the Pre-select display options tab in Database > Database Setup.
Create Date	The date the booking agent entered the booking in the Sales and Catering system.
Pax	The number of attendees attached to the booking.
Lead Source	The defined lead source for the booking from Pre-select display options in Database > Database Setup.
Lost Reason	The first 27 characters of text in the Lost Reason field in your Sales and Catering system. If more text exists, an ellipsis appears, and you can refer to your Sales and Catering system for the remaining text. If no lost reason exists, null appears here.
Booking ID	The booking ID from the Sales and Catering system.
Property ID	The name of the property, if you are viewing the report in Multi Property Mode.
Revenue	The catering revenue value for the booking, excluding tax.
No. of Function Rooms	The total number of unique function rooms (selected in Database Setup for inclusion in Daily Demand) that are used by that event throughout the entire period. For Daily Demand by Status, Daily Demand by Attendees, and Daily Demand by Revenue, the number of function rooms displays the actual number requested on the booking, rather than based on Database Setup. For Daily Demand by Number of Function Rooms, the number of function rooms shown is from the entry in the Function Rooms tab of Database Setup. If a function room is selected as Include in Daily Demand, then it will be counted in the booking details.

4. Click Export to Excel in the Bookings window to export this data for further review. Bookings are sorted by Total Revenue with the highest value appearing first. You can re-sort by any column in Excel, including by Date.
5. Click Close to exit the Bookings window.