Component Rooms Reservation Practices

Maximize the benefits of the Component Rooms feature by following these reservation practices so that G3 RMS receives optimal data for component rooms.

Allocate Room Numbers Late

Unless a room number is required at the time of the booking, allocate room numbers as late as possible to physical room types that can be used in multiple component room types. This gives G3 RMS flexibility to offer component room types based on their remaining demand.

At Booking, Allocate Room Numbers to Non-Component Rooms

When a specific room number is required at the time of the booking, and some units of a physical room type can be used to form component rooms and some units cannot, allocate room numbers first to the units that cannot be used in component rooms. By doing so, G3 RMS expects that it can still accommodate valuable demand for component room types.

Book One Room Per Reservation

Some reservation systems allow you to book multiple rooms with one reservation. For example, you confirm three rooms under one name and with one confirmation number. After you assign room numbers or get the other names, you split the reservation into three separate ones. But the reservation system reports only one room per confirmation number to G3 RMS, not three. That means that G3 RMS records the additional two rooms only after you split the reservation into three. As a result, the system learns incorrect pace patterns and may expect too much last-minute demand in the future. Therefore, we recommend that you do not follow this practice, but book three individual reservations instead. Alternatively and for larger groups of rooms, use Group Blocks. See Group Block Business Practices for more information about best practices for handling groups.

Upgrade Guests Early

If you have excess demand for a lower-value component room type and insufficient demand for a higher-value component room types, and each consumes the same number of physical rooms, upgrade guests as early as possible. Doing so leaves remaining physical capacity for the existing demand to occupy. We recommend this because G3 RMS cannot plan to upgrade component room types since selling systems do not usually allow them to be overbooked.

Save an Upgraded Reservation Against the Lower Room Type First

Due to the importance of booked room type data, even if guests are entitled to a complimentary upgrade (for example, loyalty members) or you know that guests will have to be upgraded (for example, groups being moved), ensure that the reservation is first entered and saved against the lower room type before being upgraded or moved.

Sell Component Room Types in Pairs

After you sell all the physical rooms that cannot be used to form a certain component room, sell the physical rooms that form the component rooms in pairs. For example, CR1 = 1 PR1 + 1 PR2. You sold all the PR1 and PR2 room numbers that cannot form CR1. Now, if you sell another PR1 or PR2, sell the PR1 and PR2 that can be combined first. For example, first sell and allocate Room 111 (PR1) and 112 (PR2), which can be combined together to form a CR1. This will enable the system to sell CR1 longer.

Build Component Rooms from Unique Room Type Combinations

Ensure that each component room type is composed of a unique room type combination. For example CR1 cannot be composed of both RT1+RT2 and RT2+RT3.